[tlug] B2B e-mail solicitation response

[patrick.niessen@example.com]

Dear All,

from time to time my company receives e-mail solicitation to e-mail adresses
stated on our website.  Of course they are a kind of spam mail as we did not
ask to be contacted, and because they send out this mail to various
addresses on our site without verifying the appropriate recipient.  (We need
those e-mail addresses, for marketing / customer service reasons, so I
cannot just remove them and replace by bitmaps).

Do you think it is legitimate (as in fair / appropriate), for IT service
companies to contact us in this way.  Are they as bad as certain other SPAM
messages?

How would you respond to the sender?  In the past I used something like
this:

>Dear Mr. XXX,
>
>Please remove all our Domain's e-mail addresses from your files.  We have
not solicited your e-mail and are therefore not interested in your service.
Should we receive further mail of this nature from you we will initiate
e-mail abuse complaint procedures with your provider.
>
>Best regards

I am sure there are better ways to say this - any suggestions?

Patrick


 

-------FROM-------------------------------
Patrick Niessen 
IT-Manager / Planning & Controlling 
Gerling Allgemeine Versicherungs-AG, Japan Branch
ゲーリング・アルゲマイネ保険会社 日本支店
TEL. +81-3-5214-1361 / FAX. +81-3-5214-1365
URL: http://www.gerling.co.jp